· Defining Supplier Site
Click On
Site sites
Supplier Site Creation:
Enter at least one supplier site mandatory. Enter the supplier site name and address.
- General
Pay.
Supplier site to which you send payment of an
invoice. You cannot enter an invoice for a supplier site that is not
defined as a pay site.
Primary
Pay. Default pay site. This pay site defaults as the
pay site value in the Invoices window.
RFQ
Only. Enable if you do not allow entering purchase
orders for a supplier site. An RFQ Only site is a site from which you
receive quotations.
Purchasing. Supplier site from which you order goods
or services.
Procurement Card. Supplier site that
accepts the credit card brands of your procurement cards.
Customer
Number. The number your supplier uses to identify your
enterprise. This number appears on the Oracle Purchasing Printed
Purchasing Order Report.
Shipping
Network Location. Physical location of the
supplier site. The location that you enter in this field appears on the
list of values for the Ship To Location field in Oracle Purchasing's Purchase
Order window. Purchasing uses this information when it receives outside
processing items
Supplier Notification Method. Primary
way you send purchase orders to the supplier. Communication. Enter the
contact details of the Supplier site.
- Contacts
Enter the contact
persons and other details of the Supplier site.
- Accounting
-
Control
- Payment
-
Bank Accounts
- EDI
-
Invoice Tax
- Withholding
Tax
- Tax
Reporting
-
Purchasing
-
Receiving
Defaults for all the
above options carries from the Supplier Header Level.
SAVE & CLOSE
· Defining Banks/Bank Accounts (Internal/Customer/Supplier):
Setup à Payments à Banks
Account Payables F Click on Bank Account and Enter details of the Bank A/c and select Bank Account: Internal
F
Click on Payable Document and Enter ->
Document Information:
Document
Name: <Your Account Check Name> Disbursement Type: <select
Combined> Payment: <Check – USD>
->
Additional Information Last Used:<Enter ‘0’>
Last
Available:<Enter ‘50’>
SAVE & CLOSE
· Defining Distribution Sets:
Account Payables
Setup à Invoices à
Distribution Sets
Distribution Sets are
two types – Full & Skeleton.
Full
Distribution Sets to create distributions with set percentage amounts, or use
Skeleton Distribution Sets to create distributions with no set distribution
amounts.
- Full Type:
Name: <Enter
Distribution set name> Type: [FULL]
Description: <Enter
Description>
Num: <Enter
a Serial No. of Distribution Lines>
% : <Enter
ratio value of the Invoice Gross amount for this Distribution Line>
Project Related: If this Distribution is related to a specific project then
enter details Account: <Enter concerned GL A/c Code Combination of
the Distribution Line> Description: <Enter Description>
Income Tax Type: <Select
Income Tax Type>
Tax Code: <Select
Tax Code>
{Enter all required
Distribution lines as set for the Invoice}
SAVE & CLOSE
- Skeleton
Type:
Name: <Enter
Distribution set name> Type: [SKELETON]
Description: <Enter
Description>
Num: <Enter a Serial No. of
Distribution Lines> % : <Enter ‘0’ for this Distribution Line>
Project
Related:
If this Distribution is related to a specific project then enter details
Account: <Enter concerned GL A/c Code Combination of the Distribution
Line> Description: <Enter Description>
Income
Tax Type: <Select Income Tax Type> Tax Code: <Select
Tax Code>
{Enter all required
Distribution lines as set for the Invoice}
SAVE & CLOSE
· Defining Payment Terms:
In
the Payment Terms window, you define payment terms that you can assign to an
invoice to automatically create scheduled payments when you submit Payables
Invoice Validation for the invoice. You can define payment terms to create
multiple scheduled payment lines and multiple levels of discounts. You can
create an unlimited number of payment terms.
Payment
terms have one or more payment terms lines, each of which creates one
scheduled payment. Each payment terms line and each corresponding scheduled
payment has a due date or a discount date based.: Examples
Account Payables .
Setup à Invoices à Payment Terms
- Discount
Method
Name : 2 / 10 Net
45
Description:
If
the payment made before 10 days will get 2 % discount otherwise due date
is 45 days from the date of Terms Date.
Effective Day: 13-Sep-2007
(from this day onwards only can be applied)
Cut-Off
Day: -- Rank: --
Due:
%Due/Amount:
100
(Either of the column to be given. % Enter Ratio against the Invoice
amount on which to be applied / Enter a fixed amount on which to be applied)
Calendar: --
Fixed Date: -- (Enter date
as a due date without considering of Terms Date)
Days: 45
Day of Month: --(used for Proxima Terms)
Months Ahead: --(used for Proxima Terms)
First Discount %Discount: 2
Days: 10
SAVE & CLOSE
- Immediate
Method
Name : 50%
immediate, Net 30
Description:
50% Down Payment and rest 50% can be paid upto
30 days. Effective Day: 13-Sep-2007 (this day onwards only can be
applied)
Cut-Off
Day: -- Rank: --
Due:
%Due/Amount:
50
(Either of the column to be given. % Enter Ratio against the Invoice amount
on which to be applied / Enter a fixed amount on which to be applied)
Calendar: --
Fixed Date: -- (Enter date
as a due date without considering of Terms Date)
Days: 0
Day of Month: --(used for Proxima Terms)
Months Ahead: --(used for Proxima Terms)
Go to Next line:-
%Due/Amount:
50
(Either of the column to be given. % Enter Ratio against the Invoice
amount on which to be applied / Enter a fixed amount on which to be applied)
Calendar: --
Fixed Date: -- (Enter date
as a due date without considering of Terms Date)
Days: 30
Day of Month: --(used for Proxima Terms)
Months Ahead: --(used for Proxima Terms)
SAVE & CLOSE
- Proxima
Method
Name : Proxima
Terms
Description:
(Credit Card type Payment Terms):
Payment Cycle starts on every 15th
of the month (Cut-Off) and the due date will be 30th
of the month in which the payment cycle ends.
Effective Day: 13-Sep-2007
(from this day onwards only can be applied)
Cut-Off Day:
15
Rank: --
Due:
%Due/Amount: 100
Calendar: --
Fixed Date: -- (Enter date
as a due date without considering of Terms Date)
Days: --
Day of Month: 30
Months Ahead: 0
SAVE & CLOSE
- Periodical
Payment Method
Name : Periodical
Payment
Description:
Making
payment once after the whole period. The periods and its due dates are
defined in the Spl. Calendar.
Effective Day: 13-Sep-2007
(from this day onwards only can be applied)
Cut-Off
Day: -- Rank: --
Due:
%Due/Amount: 100
Calendar: <Enter
Spl. Calendar Name>
Fixed Date: --
Days: --
Day of Month: --
Months Ahead: --
SAVE & CLOSE
· AP WORK-BENCHES (INVOICE & PAYMENT)
à
Types
of Invoices:
- General
·
Standard allows only positive
amounts in invoice amount fields
·
Debit Memo enters
by the company to reduce the liability towards supplier. It allows only
negative amounts in invoice amount fields
·
Credit Memo document
receives from the supplier and entered to reduce the liability towards
supplier. It allows only negative amounts in invoice amount fields
·
Mixed allows either positive
or negative amounts in invoice amount fields. If you select this type to
enter an Invoice then you can enter either a Standard invoice or Debit Memo or
Credit Memo.
·
Prepayment invoices
are used for making advance payments to suppliers.
- Purchasing
Module Related Invoices
·
P.O.Default invoice that can be
matched manually with P.O. shipment lines.
·
Quick Match invoice that matches
automatically with P.O. entire shipment lines.
·
Pay On Receipt invoice
is an auto generated. As soon we receive the material from supplier in
purchasing module, based on the information an invoice will be generated and
that can be validated in invoice work bench.
- Auto
generating Invoices
·
Expense Reports invoices are used to
record reimbursable business related expenses incurred by the employees.
·
Recurring invoices generates at
time for all the specified periods according to defined Spl. Calendar.
·
Interests invoices
generates at the time of making past due payments so that, it clubs to
make the payment of the interest invoice amount with the original invoice
amount
·
Withholding Tax invoices
generates by the amount that withheld from the payment to the supplier,
to make the payment to the Income Tax authorities.
à Types of
Payments:
·
Quick : To make payment through
computer generated cheque and print.
·
Manual: To
record the transaction already paid.
·
Refund: To Enter the details
about the refunds.
Account Payables
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